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Driving gives you the freedom to explore a variety of new locales at your own pace, or it can simply get you from point A to point B. If you’re renting a car, there are a few things to think about beyond the make and model before you drive off the rental lot. Choosing the right car rental insurance can ensure that you’re adequately protected if there’s an accident and injuries or the car is damaged or stolen. Plus, you’ll want to avoid paying for things you don’t need.

How do you choose the right level of auto rental insurance coverage? There are several factors to consider so you can enjoy a worry-free journey.

Key takeaways

  • Options for rental car insurance include your current personal car insurance, credit card provider coverage, and insurance provided by the rental company.

  • The right level of coverage can help protect you in the case of an accident, injuries, theft, or damage to the car.

  • Types of coverage you should be familiar with include collision damage, liability coverage, personal accident insurance, and personal effects coverage.

  • Your insurance premium may vary if you add an additional driver, leave the country, or purchase additional rental company insurance, so carefully review the terms and conditions.

Car rental insurance options to consider

Your current personal car insurance

Depending on the policy, your current personal car insurance may provide adequate coverage for renting a car. It’s important to understand what coverage you have (or don’t have!) on your existing policy.

If you’re road-tripping between Canada and the United States, check with your personal car insurance company about cross-border travel, as you might need to pay some additional fees or it might not cover it at all. It is important to note that coverage on a personal policy for a rental car, whether for pleasure or business use, is available only if you purchase Legal Liability for Damage to Non-Owned Automobiles. Note that this endorsement is only valid in Canada and the United States. It won’t apply if you plan to drive internationally.

Credit card rental car insurance

Many credit cards provide car rental insurance coverage, which can be a great way to save money as you can avoid purchasing additional insurance. But before you rely on your card alone, you’ll need to review the terms and conditions, as coverage can vary widely. You’ll likely need to pay for the entire rental using your credit card to be eligible for the coverage. You also might need to decline additional coverage from the rental company.

Rental car insurance provided by the rental company

Rental car companies offer many different types of coverage. But do you really need the extra insurance? Here are the types to consider:

Collision damage waiver (CDW), or loss damage waiver or physical damage waiver

This usually covers damage to the rental car if there’s an accident, theft, or vandalism. But it might not cover all types of damage—for example, damage to the windshield, mirrors, or tires—and there’s usually a deductible (the amount you’re responsible for paying), so always have a thorough read of the policy.

Liability insurance

Liability insurance is critical, so the legal minimum is often included with your rental car. It can protect you if you injure someone or cause damage to another person’s property or car while driving the rental car. You might need to purchase more than the minimum required by your province or territory. If you’re driving in the United States, where insurance payouts are typically higher, you may want to consider a higher limit.

Personal accident insurance (PAI) and personal effects coverage (PEC)

The last thing you want to worry about while road-tripping is how you would cover medical expenses if there were an accident. That’s where PAI comes in. It can provide

coverage for medical and rehabilitation costs as well as other expenses, like lost income.

If you purchase PEC, you’ll have coverage for any personal belongings that might be stolen from the rental car.

If you know which company you are renting from, contact it in advance to see if you can get a copy of its insurance document to review options and limits and identify gaps or overlaps with your existing coverage.

What to do before renting a car

Before hitting the road in your rental, there are a couple of steps you should take to make sure you have the right coverage:

  1. Call your current personal car insurance provider: Speak with your insurance company to learn whether your current policy covers car rentals, what type of coverage is available under your current policy, and whether any additional coverage is required based on your rental needs and where you will be travelling to.

  2. Understand the coverage available through your credit card or rental company: If your situation requires you to use car insurance provided through your credit card or the rental car company, be sure to check your credit card certificate of insurance and contact the rental company to understand the terms and conditions for both options.

The more you understand in advance of your travels, the more you can relax knowing that you’re covered in any scenario. Connect with an RBC Insurance Advisor to learn more about personal car insurance and coverage while renting a car by calling 1-877-749-7224 or get a quote online today.

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*Home and auto insurance products are distributed by RBC Insurance Agency Ltd. and underwritten by Aviva General Insurance Company. In Quebec, RBC Insurance Agency Ltd. Is registered as a damage insurance agency. As a result of government-run auto insurance plans, auto insurance is not available through RBC Insurance in Manitoba, Saskatchewan and British Columbia.

This article is intended as general information only and is not to be relied upon as constituting legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. Information presented is believed to be factual and up-to-date but we do not guarantee its accuracy and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the authors as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or any of its affiliates.

Choosing life insurance beneficiaries is more than just a step in financial planning — it’s shaping your legacy. Read on for help with navigating the choices, whether it’s for family, friends, trusts, or charities. Dive in to how to split your legacy among multiple beneficiaries, understand the roles of primary and contingent beneficiaries, and know the difference between revocable and irrevocable options. You’ll also learn why naming a beneficiary is so important, and what could happen if you don’t.

Take on your legacy planning with confidence, whether you’re just starting out or you’re updating your estate plan.

Key takeaways

  • A life insurance beneficiary is a person and/or entity named to receive benefits after the policyholder’s death.

  • Options for beneficiaries on life insurance are broad, including individuals, trusts, charities, and businesses.

  • Understanding the difference between primary, contingent, revocable, and irrevocable beneficiaries is crucial.

  • Proper beneficiary designation ensures efficient asset transfer, tax benefits, and the avoidance of probate.

What is a life insurance beneficiary?

A life insurance beneficiary is the individual and/or organization you designate to receive the payout from your life insurance policy after you pass away. It’s a key component in your broader estate planning, ensuring the fruits of your hard work and savings are passed on in a way that reflects your personal wishes and priorities.

When you choose a beneficiary on your life insurance, you’re essentially deciding who will benefit from the financial safety net you’ve put in place. This can be a family member, a close friend, a trust, or even a charitable organization whose cause you support. The beneficiary you choose is a reflection of your relationships, commitments, and values. It’s about ensuring that, in your absence, your financial legacy is entrusted to the right hands, whether that’s providing for your family’s future, supporting a friend’s well-being, or contributing to a cause close to your heart.

Who can be a beneficiary on life insurance?

Choosing a life insurance beneficiary is a flexible decision. A beneficiary can be:

Family members

Commonly chosen, they can include your spouse, children, siblings, or other relatives.

Friends

Suitable for those with whom you have a close bond, or who may depend on you financially.

Trusts for minors

Ideal for managing assets for minors until they reach legal adulthood.

Charities

A way to leave a philanthropic legacy.

Businesses

Useful for business owners for succession planning or ongoing business support.

Can you have more than one life insurance beneficiary?

Absolutely! You can designate multiple beneficiaries of your life insurance policy. This allows you to spread the benefits across several people and/or organizations, ensuring that each receives a portion of the payout. You have the flexibility to specify exactly how much of the policy proceeds each beneficiary should receive, tailoring the distribution to match your wishes and their needs.

What are the different types of life insurance beneficiaries?

Life insurance policies typically have two types of beneficiaries: primary and contingent.

Primary beneficiary

This is the first person, people, or entity designated to receive your death benefit. They are typically those you want to primarily protect or support in the event of your death.

Contingent beneficiary

The designated contingent beneficiary receives the death benefit in the event the primary beneficiary can’t, often due to the primary beneficiary’s death before or at the same time as the policyholder’s, or if the primary beneficiary cannot be located, or refuses the death benefit.

The main difference between the two is their order of priority. The primary beneficiary is the initial recipient, while the contingent beneficiary is an alternate, ensuring your wishes are respected even if the primary beneficiary is unable to receive the benefits.

A contingent beneficiary is sometimes referred to as a “secondary beneficiary.”

What’s the difference between a revocable and an irrevocable beneficiary?

You’ll encounter another important decision when you set up a life insurance policy: choosing between a revocable and an irrevocable beneficiary.

Revocable beneficiary

This option offers flexibility, allowing you to change your beneficiary without their knowledge or consent. It’s most commonly used if you anticipate changes in your relationships or circumstances.

Irrevocable beneficiary

Once chosen, this beneficiary cannot be changed without their agreement (you also can’t make other changes to your policy, such as withdraw money or take out a policy loan without their consent). It’s a more permanent decision, providing guaranteed financial protection for the beneficiary. This is commonly used in marital breakdowns, blended families, and business situations.

If a minor is being considered as an irrevocable beneficiary, it should be noted that neither the minor nor their parent/guardian or even the trustee are able to provide consent to a change of beneficiary. It is usually not possible for the beneficiary designation to be changed if a minor has been designated as an irrevocable beneficiary.

Note for residents of Quebec: In Quebec, a spouse named as a beneficiary is automatically considered irrevocable, unless otherwise stated or in the case of divorce, adding a unique consideration for policyholders in this province.

Why name a life insurance beneficiary?

Choosing a beneficiary on life insurance is essential for several practical reasons.

Direct allocation

The money from your life insurance policy goes directly to the people and/or organizations you’ve chosen, exactly as you planned. This happens outside of your estate, without the time and costs associated with probate. (Probate is the legal process of the courts formally accepting a will.)

Faster access to money

Your beneficiaries usually get the money more quickly, since it doesn’t get tied up in the settling of your estate.

Avoiding legal hassles and costs

Skipping the long and often expensive legal process of probate means potentially saving on fees and time.

Keeping things private

Your financial details stay out of the public eye by not going through probate.

Making life easier for beneficiaries

The whole process becomes simpler for those receiving the money, helping them during a difficult time without added stress.

What happens if there is no beneficiary on a life insurance policy?

In the absence of a named beneficiary on a life insurance policy, the death benefit becomes part of the deceased person’s estate. This shift means the payout is subject to the probate process. Probate is the legal process to prove and gain court approval that the will is the last will and testament of the deceased individual.

Probate can be a lengthy and public process, potentially involving legal fees, if the estate is greater than $50,000, and delays in distributing the assets. Without a designated beneficiary, the streamlined transfer of life insurance benefits is lost, and the proceeds become entangled in the broader estate settlement process.

And because of estate administrative tax, your leftover assets may be much less than if you had named a beneficiary.

How to choose a life insurance beneficiary

Selecting a life insurance beneficiary is a deeply personal and significant choice, reflecting your relationships and your priorities. Consider the following when deciding who should be listed as your beneficiary or beneficiaries.

Financial dependence

Is there anyone who relies on you financially? This could be a spouse, children, aging parents, a friend, or anyone else who depends on your income.

Family considerations

If you’re married, have children or grandchildren, think about how the benefits can support their future.

Charitable intentions

You might want to leave a legacy through charities, organizations, or academic institutions that are important to you.

Business relationships

If you have a business partner, consider how your absence might impact your business and whether they should be a beneficiary.

Remember: There are no set rules for naming a life insurance beneficiary. It’s entirely your decision who receives the payout from your life insurance policy. Your choice should align with your personal circumstances, future goals, and the legacy you wish to leave.

Speak with an Insurance Advisor today to help you navigate these choices with confidence and clarity. They can offer expert guidance on life insurance options and help tailor a plan that fits your unique needs and goals. Don’t hesitate to reach out and start the conversation about how you can effectively pass on your legacy to your loved ones and/or other priorities in your life.

*Home and auto insurance products are distributed by RBC Insurance Agency Ltd. and underwritten by Aviva General Insurance Company. In Quebec, RBC Insurance Agency Ltd. Is registered as a damage insurance agency. As a result of government-run auto insurance plans, auto insurance is not available through RBC Insurance in Manitoba, Saskatchewan and British Columbia.

This article is intended as general information only and is not to be relied upon as constituting legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. Information presented is believed to be factual and up-to-date but we do not guarantee its accuracy and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the authors as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or any of its affiliates.

Choosing life insurance beneficiaries is more than just a step in financial planning — it’s shaping your legacy. Read on for help with navigating the choices, whether it’s for family, friends, trusts, or charities. Dive in to how to split your legacy among multiple beneficiaries, understand the roles of primary and contingent beneficiaries, and know the difference between revocable and irrevocable options. You’ll also learn why naming a beneficiary is so important, and what could happen if you don’t.

Take on your legacy planning with confidence, whether you’re just starting out or you’re updating your estate plan.

Key takeaways

  • A life insurance beneficiary is a person and/or entity named to receive benefits after the policyholder’s death.

  • Options for beneficiaries on life insurance are broad, including individuals, trusts, charities, and businesses.

  • Understanding the difference between primary, contingent, revocable, and irrevocable beneficiaries is crucial.

  • Proper beneficiary designation ensures efficient asset transfer, tax benefits, and the avoidance of probate.

What is a life insurance beneficiary?

A life insurance beneficiary is the individual and/or organization you designate to receive the payout from your life insurance policy after you pass away. It’s a key component in your broader estate planning, ensuring the fruits of your hard work and savings are passed on in a way that reflects your personal wishes and priorities.

When you choose a beneficiary on your life insurance, you’re essentially deciding who will benefit from the financial safety net you’ve put in place. This can be a family member, a close friend, a trust, or even a charitable organization whose cause you support. The beneficiary you choose is a reflection of your relationships, commitments, and values. It’s about ensuring that, in your absence, your financial legacy is entrusted to the right hands, whether that’s providing for your family’s future, supporting a friend’s well-being, or contributing to a cause close to your heart.

Who can be a beneficiary on life insurance?

Choosing a life insurance beneficiary is a flexible decision. A beneficiary can be:

Family members

Commonly chosen, they can include your spouse, children, siblings, or other relatives.

Friends

Suitable for those with whom you have a close bond, or who may depend on you financially.

Trusts for minors

Ideal for managing assets for minors until they reach legal adulthood.

Charities

A way to leave a philanthropic legacy.

Businesses

Useful for business owners for succession planning or ongoing business support.

Life insurance plans for as little as $13/month

Can you have more than one life insurance beneficiary?

Absolutely! You can designate multiple beneficiaries of your life insurance policy. This allows you to spread the benefits across several people and/or organizations, ensuring that each receives a portion of the payout. You have the flexibility to specify exactly how much of the policy proceeds each beneficiary should receive, tailoring the distribution to match your wishes and their needs.

What are the different types of life insurance beneficiaries?

Life insurance policies typically have two types of beneficiaries: primary and contingent.

Primary beneficiary

This is the first person, people, or entity designated to receive your death benefit. They are typically those you want to primarily protect or support in the event of your death.

Contingent beneficiary

The designated contingent beneficiary receives the death benefit in the event the primary beneficiary can’t, often due to the primary beneficiary’s death before or at the same time as the policyholder’s, or if the primary beneficiary cannot be located, or refuses the death benefit.

The main difference between the two is their order of priority. The primary beneficiary is the initial recipient, while the contingent beneficiary is an alternate, ensuring your wishes are respected even if the primary beneficiary is unable to receive the benefits.

A contingent beneficiary is sometimes referred to as a “secondary beneficiary.”

What’s the difference between a revocable and an irrevocable beneficiary?

You’ll encounter another important decision when you set up a life insurance policy: choosing between a revocable and an irrevocable beneficiary.

Revocable beneficiary

This option offers flexibility, allowing you to change your beneficiary without their knowledge or consent. It’s most commonly used if you anticipate changes in your relationships or circumstances.

Irrevocable beneficiary

Once chosen, this beneficiary cannot be changed without their agreement (you also can’t make other changes to your policy, such as withdraw money or take out a policy loan without their consent). It’s a more permanent decision, providing guaranteed financial protection for the beneficiary. This is commonly used in marital breakdowns, blended families, and business situations.

If a minor is being considered as an irrevocable beneficiary, it should be noted that neither the minor nor their parent/guardian or even the trustee are able to provide consent to a change of beneficiary. It is usually not possible for the beneficiary designation to be changed if a minor has been designated as an irrevocable beneficiary.

Note for residents of Quebec: In Quebec, a spouse named as a beneficiary is automatically considered irrevocable, unless otherwise stated or in the case of divorce, adding a unique consideration for policyholders in this province.

Why name a life insurance beneficiary?

Choosing a beneficiary on life insurance is essential for several practical reasons.

Direct allocation

The money from your life insurance policy goes directly to the people and/or organizations you’ve chosen, exactly as you planned. This happens outside of your estate, without the time and costs associated with probate. (Probate is the legal process of the courts formally accepting a will.)

Faster access to money

Your beneficiaries usually get the money more quickly, since it doesn’t get tied up in the settling of your estate.

Skipping the long and often expensive legal process of probate means potentially saving on fees and time.

Keeping things private

Your financial details stay out of the public eye by not going through probate.

Making life easier for beneficiaries

The whole process becomes simpler for those receiving the money, helping them during a difficult time without added stress.

What happens if there is no beneficiary on a life insurance policy?

In the absence of a named beneficiary on a life insurance policy, the death benefit becomes part of the deceased person’s estate. This shift means the payout is subject to the probate process. Probate is the legal process to prove and gain court approval that the will is the last will and testament of the deceased individual.

Probate can be a lengthy and public process, potentially involving legal fees, if the estate is greater than $50,000, and delays in distributing the assets. Without a designated beneficiary, the streamlined transfer of life insurance benefits is lost, and the proceeds become entangled in the broader estate settlement process.

And because of estate administrative tax, your leftover assets may be much less than if you had named a beneficiary.

How to choose a life insurance beneficiary

Selecting a life insurance beneficiary is a deeply personal and significant choice, reflecting your relationships and your priorities. Consider the following when deciding who should be listed as your beneficiary or beneficiaries.

Financial dependence

Is there anyone who relies on you financially? This could be a spouse, children, aging parents, a friend, or anyone else who depends on your income.

Family considerations

If you’re married, have children or grandchildren, think about how the benefits can support their future.

Charitable intentions

You might want to leave a legacy through charities, organizations, or academic institutions that are important to you.

Business relationships

If you have a business partner, consider how your absence might impact your business and whether they should be a beneficiary.

Remember: There are no set rules for naming a life insurance beneficiary. It’s entirely your decision who receives the payout from your life insurance policy. Your choice should align with your personal circumstances, future goals, and the legacy you wish to leave.

Speak with an RBC Insurance Advisor today to help you navigate these choices with confidence and clarity. They can offer expert guidance on life insurance options and help tailor a plan that fits your unique needs and goals. Don’t hesitate to reach out and start the conversation about how you can effectively pass on your legacy to your loved ones and/or other priorities in your life.

RBC Life Insurance

Protect Your Loved Ones With Dependable Life Insurance

Learn More

*Home and auto insurance products are distributed by RBC Insurance Agency Ltd. and underwritten by Aviva General Insurance Company. In Quebec, RBC Insurance Agency Ltd. Is registered as a damage insurance agency. As a result of government-run auto insurance plans, auto insurance is not available through RBC Insurance in Manitoba, Saskatchewan and British Columbia.

This article is intended as general information only and is not to be relied upon as constituting legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. Information presented is believed to be factual and up-to-date but we do not guarantee its accuracy and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the authors as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or any of its affiliates.

1. Rate based on a $100,000, Term 10 policy for a male, age 37, non-smoker. This does not constitute advice. Please speak with a licensed insurance advisor for more information on what coverage is suitable for your needs. Subject to policy exclusions. Underwritten by RBC Life Insurance Company. The information within this site is not intended to provide tax advice. You should seek independent tax advice from a tax professional or advisor.

Name: Davindra Singh

Age: 39

Married: Yes

Children: One

Location: The GTA

Career: I work in marketing strategy for a tech company, and my partner works in health care.

Annual household income: More than $200,000

Davindra and Pari Singh* live in the GTA with their five-year-old daughter. When they’re not socializing with friends in their backyard, they take their daughter to soccer, swimming, and gymnastics. “Gymnastics is her favourite,” says Davindra.

Growing up in India, Davindra would often talk about insurance with his family, but policies in Canada can look different. Luckily, a family member who’s an insurance broker helped Pari and Davindra choose. But life as young parents has changed somewhat now. Though the family’s main focus is keeping up with interest rates and paying down debt, Davindra thinks it’s probably time to revisit the family’s policies.

Expenses

Mortgage: We have two properties: a house and a condo. The total mortgage on both is $1.6 million. We pay $4,100 a month for our house and we charge $3,100 a month in rent for the condo, but because of the increase in the interest rate, we’re actually losing money on the condo.

Childcare: Our daughter goes to aftercare, so that’s about $400 a month.

Other monthly expenses

Food, which includes takeout and eating out: $1,400 a month

Entertainment: I have subscriptions to YouTube Premium, Disney, Netflix, and IPTV, so that’s $70 a month.

Phone and internet: $280 a month.

Transportation: I own my car, so I don’t have any car payments, but I pay about $180 a month in insurance. I’m not driving to work full time, so I’m paying about $120 in gas a month.

Savings: My wife and I both contribute to our work RRSPs, because our employers match our contributions. We have just under $150,000 in total.

Insurance: We have home insurance and car insurance, a term life policy, and critical illness coverage.

Growing up, what kinds of conversations did you have about insurance?

We always had insurance discussions at home, back in India. So words such as insurance and premium were pretty familiar.

Why did you choose critical illness insurance and term life insurance?

We got the term life insurance policy, which suited our budget when we were younger. It’s a 20-year policy, and we’ve paid about 10 years.

It seemed like the best product, because the other option was three times more expensive per month, which was a no-go at the time. We never regretted it, but we’ve also never revisited it, even after having our daughter.

The thought was that, if we ever needed it, the insurance would pay off the mortgage on the first house. That’s probably unlikely now with interest rates. However, when we bought the policy at age 30, the assumption was that we would have investments and assets outside of the insurance policy, which we now have with the condo. If something were to happen, we could sell that, and it would bring a windfall.

We knew it was important to get critical illness insurance because we thought that, if we got sick or badly injured, we would get this lump sum of money to pay our bills, even if we weren’t working.

When did you first get home insurance? Did you shop around and compare rates and premiums?

It was when we bought our first home in 2014. We didn’t shop around. We worked with our insurance broker, who said this was the best price and product. We trust them, so we got it.

Where did you learn about insurance and what type of coverage you needed?

Our insurance broker, who happens to be family, came in when we bought our first house and suggested we get home insurance, so we went ahead and got the policy.

Since then, a lot has changed. Our income has increased due to promotions and new jobs. So have our housing costs, but we haven’t changed our insurance policy. We probably need to rejig it, considering our debt levels have changed.

How are you trying to save on insurance costs?

We worked with our insurance broker, but, other than that, we haven’t really looked into bundling different policies.

Do you have financial goals as a family?

We want to pay off our mortgages, save for retirement, and make sure we’re all comfortable. Right now, we spend a lot of time at home with friends. We do travel, doing one trip a year. We’re currently travelling in Canada, because international travel is expensive.

Our last trip was to Nova Scotia and Prince Edward Island. We stopped in Halifax. For our next trip, we want to go to the West Coast and Alberta. The good thing is, you can stay within Canada and use your local currency.

What are you doing now to help plan and prepare for your family’s future well-being?

We’re going to continue contributing to our RRSPs. Starting an RESP has been on the radar for a while, but we’ve put that one aside temporarily, because we’re trying to stay on top of interest rates.

Our rental property is also part of our long-term plan to save for our daughter’s education.

We don’t know when we’ll retire. The long-term plan is to downsize. In 30 years, we probably won’t need this big of a house and probably won’t need to live in the city. We’ll sell the house, so that when we’re 70, we’ll have those funds, plus the money we’re putting into our work RRSPs and whatever savings we have.

What concerns do you have about your family’s financial future?

The number one thing on our minds is, we want to be comfortable. We want to find a balance between “Hey, live your life in the present as much as you can and save enough for the future as well.” We want to have the freedom to choose what we want to do and own, without having to meticulously plan our budget and cut back.

If we’re dreaming big, we love the East Coast. It wouldn’t be a terrible idea to retire there.

*Names have been changed.

RBC Insurance

We make it easy to find expert advice, money-saving tips, and a range of insurance options for every moment of life.

*Home and auto insurance products are distributed by RBC Insurance Agency Ltd. and underwritten by Aviva General Insurance Company. In Quebec, RBC Insurance Agency Ltd. Is registered as a damage insurance agency. As a result of government-run auto insurance plans, auto insurance is not available through RBC Insurance in Manitoba, Saskatchewan and British Columbia.

This article is intended as general information only and is not to be relied upon as constituting legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. Information presented is believed to be factual and up-to-date but we do not guarantee its accuracy and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the authors as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or any of its affiliates.

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A streamlined and secure system can help prevent the frustration and panic of looking for something you need at a moment’s notice. And, in the event of an insurance claim or a significant life event, proper storage will help you and the trusted people in your life find what is necessary during times of need.

Quick access and security are key considerations when it comes to keeping a document safe. Whether that’s digitizing backup documents or safekeeping physical and original documents—passports and birth certificates, for example—for identification, we’re sharing tips on how to help keep your essential documents safe.

Key takeaways

  • We all have various types of important documents that need to be protected.

  • Identification, insurance, financial, legal, health, housing, vehicle and employment documents are important to keep secure and in a safe place.

  • You can store important documents in a safety deposit box, a filing cabinet, or a fireproof lockbox.

  • Backups of important documents can be password-protected on digital cloud services.

  • Always shred important documents you no longer need.

What important documents should you store safely?

Identifying what’s important is the first step. We’ve listed below many kinds of paperwork that need document organization for safe storage. 

Personal identification and proof-of-identity documents

Some of these documents are OK to have on you when you leave the house on your daily outings (for example, a driver’s licence is necessary to carry while driving), but others, such as  your social insurance number, should be memorized and never carried around in your wallet or purse.

Proof-of-identity documents include:

  • Passport (fine to have on you for a trip, but store safely when not travelling)

  • Social insurance card and number (don’t write the number down and make sure you leave your card at home)

  • Birth certificate and adoption records

  • Marriage certificate or divorce decree

  • Citizenship-related documents

  • Driver’s license

  • Government-issued photo identification card

It’s important to make copies of all your identification documents and store them at home, in case you ever misplace them.

Financial and legal documents

Keep your financial and legal paperwork stored safely (yet easily accessible) for banking, custody settlements, and estate planning. Be sure to include:

  • Will and estate planning documents

  • Power of attorney and health-care proxy

  • Bank account information

  • Investment and retirement account details

  • Tax records and returns

  • Child custody agreements

  • Life insurance documents

Health-care records

What important documents you choose to store here will vary. You might not need an emergency room form for that time your turkey-carving went sideways, but do include anything relating to your overall health and well-being. Health records to include are:

  • Health insurance information, including your health card and any insurance information (such as details about the benefits you receive through work)

  • Medical history and prescriptions

Property and housing documents

Whether you own or rent, there’s a surplus of paperwork that’s important to keep close for reference or insurance claims:

  • Homeownership documents such as your deed or mortgage

  • Lease or rental agreements, including rent receipts if your landlord supplies them

  • Property insurance policies for home and/or rentals units and properties

  • Appraisals

  • Property tax bills

  • Renovation receipts and remediation letters for structural changes (such as rewiring to remove old knob and tube) in case you need to show proof to your insurance company

Vehicle records

Vehicle ownership comes with a slew of documents you need to keep organized. Have these records on you when you are driving and store the copies of them at home:

  • Vehicle registration and title (keep these in your vehicle)

  • Auto insurance policies

  • Vehicle identification number (VIN), which you can also find on the driver’s side dash of the windshield

Do hang on to maintenance and repair history documents. While these don’t need to be stored in your vehicle, they’re good to keep, as they provide an overall picture of the reliability and safety of your car.

Education and employment records

That diploma cost a pretty penny and is worthy of safekeeping. Many careers, such as real estate and teaching, require you to renew or update your licensing and certifications, which is why keeping your education and employment records secure and handy matters. Education and employment records include:

  • Academic transcripts and diplomas

  • Professional licences and certifications

Where should you store important documents?

Different types of documents warrant different types of storage. Whatever way you choose to organize and store these papers, it’s good practice to keep them away from heat and humidity. Store important paper documents in plastic sleeves (though, steer clear of polyvinyl chloride,  a.k.a “PVC,” which can cause materials to break down very quickly).

If you find in your organization that you no longer need a receipt, bank statement, or other important document, use a paper shredder before discarding it. Check with your municipality on how to best dispose of shredded paper in your specific area, as the rules vary by region. 

Consider these storage options as you tackle your document organization.

Safety deposit box

Original documents—proof of identity, certificates, social insurance cards, and property documents—are items that can go in a safety deposit box. It might be worth sharing access to your safety deposit box with a trusted family member or a friend. In the event that you pass away or are injured, they will have quick access to your important documents. Talk to your bank about opening a safety deposit box at your home branch.

Fire and waterproof lockbox or safe

If you need to keep confidential or important documents at home instead of at a bank or a financial institution, consider a fire and waterproof lockbox or safe to keep things protected in the event of a fire or a flood. You can generally purchase these at big box hardware stores, office supply stores, or from various retailers online.

Filing cabinet

The filing cabinet has been around since the 1890s—and for good reason. It’s the workhorse of efficiency and document management, but you need to take care where it’s stored, to make sure your documents stay safe. We recommend storing yours in a cool, dry location, so your papers remain structurally intact and legible.

Cloud-based storage

Living in the 21st century has its perks, and digital storage solutions are a great option for housing backups of your important documents. Ensure you use password protection (there are sites to help you generate strong passwords with a series of characters and numbers) to add a layer of security to personal documents. You can store passwords in a notebook you keep in your safety deposit box or locked in a safe.

But, no matter what steps you take to protect your documents and identity online, you’re still at risk. Cyber insurance helps to reduce the financial impacts of cyber crime by covering legal costs, the costs of an investigation, or the costs to restore stolen or corrupted data. This coverage can easily be added to your RBC Insurance home insurance policy.

On your person

Some things you have to carry around as you’re out and about, because they’re used daily. Keep your driver’s licence or identification card securely on you when you’re not at home.

Important documents aren’t the only things you’ll want to keep safe in your home. Speak with an RBC Insurance Advisor to learn how the right home insurance can help keep you and your family protected.

Great Rates and Expert Advice on Home Insurance

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*Home and auto insurance products are distributed by RBC Insurance Agency Ltd. and underwritten by Aviva General Insurance Company. In Quebec, RBC Insurance Agency Ltd. Is registered as a damage insurance agency. As a result of government-run auto insurance plans, auto insurance is not available through RBC Insurance in Manitoba, Saskatchewan and British Columbia.

This article is intended as general information only and is not to be relied upon as constituting legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. Information presented is believed to be factual and up-to-date but we do not guarantee its accuracy and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the authors as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or any of its affiliates.

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If you’re early in your research on the different types of life insurance, getting a grasp on the basic concepts of participating whole life insurance is a good place to start. From premiums to the dividend scale interest rate, here’s a primer on policy basics, components, and how growth potential is calculated.

Key takeaways

  • Participating whole life insurance policies pool your premiums, along with those from other policyholders, into a participating account professionally managed by the investment team with an insurance provider.

  • A number of factors determine if the participating account experiences gains or losses, including operating costs, taxes, how well the investment portion of the fund performs, and more.

  • Dividends may be paid out on a policy’s anniversary, but aren’t guaranteed.

  • The dividend scale is the formula your insurance provider uses to calculate your yearly dividend payments unique to your policy.

  • The dividend scale interest rate is the interest rate used by your insurance provider to calculate the investment component of the dividend. It is not the growth rate applied to your policy.

How do dividends work with participating whole life insurance?

Any growth from a participating whole life insurance policy comes in the form of dividends, which are calculated using a formula known as the dividend scale. Before we get into how dividends work, here’s what you need to know about how the policy functions.

Participating whole life insurance pools money from policyholders (that’s potentially you) into a participating account. Those funds are professionally managed by an investment team at the insurance company with the goal of growing the investment, so the dividends can be paid out. You can use the dividends you earn in several different ways, including:

  • Toward the payment of your premiums

  • To purchase more life insurance

  • Having them paid out directly to you each year (you may be taxed on any cash you take out from your policy)

  • Having them held on deposit earning interest (you may be taxed on any cash you take out from your policy)

Dividends are paid out annually on your policy’s anniversary date, and they’re shared fairly and equitably with all policyholders using a formula called the “dividend scale.”

What makes up the participating account?

There are several factors that contribute to whether a participating account will experience a surplus of funds. They can include the following.

  • Investment returns: How well the invested funds perform

  • Expenses: What it costs to manage the account

  • Mortality (or death rate): The amount of claims that were made that year

  • Other factors: Including, but not limited to, the number of policyholders who cancelled their policy, surrendered coverage, or took out loans against their policy, and taxes

If the participating account performs differently than expected, and excess earnings or profits are generated, they’re kept within the account and eventually distributed fairly to policyholders through a change in the dividend scale. The opposite could also be true, and the account may experience unexpected losses that get passed back to policyholders. To help balance the gains against the losses, insurance companies use something called the “smoothing technique” to help reduce volatility over time, but more on that later.

What is a dividend scale?

A dividend scale is the formula or method your insurance company uses to calculate annual dividend payouts. It’s reviewed each year by the insurance company and takes into consideration factors such as the death rate among the policyholders, the expenses required to manage the account, and the fund’s investment performance.

Not all dividend payouts are the same. The calculation used to determine payouts is unique to each policyholder, based on things such as age, policy size and type, premiums paid to date, and premium payment options. Dividends are paid out fairly and equitably, based on those factors.

It’s also important to note that dividends are not guaranteed by your policy, and the amount of dividends that are paid out will change annually. But once paid out, those dividends belong to the policyholder and cannot be taken back by the insurance company.

What is a dividend scale interest rate?

The dividend scale interest rate (or DSIR) is a large part of the formula that contributes to the amount of dividends paid out to policyholders. The DSIR is applied when calculating the investment component of the dividend scale, but it’s not the growth rate applied to your policy. It can be potentially higher, or lower, than the investment returns on the participating account.

Factors beyond investment returns, including the participating account’s earnings and future expected returns, are also considered.

How often does the DSIR change?

Each year, insurance companies will approve maintaining or updating the dividend scale and the dividend scale interest rate. The dividend scale interest rate can go up or down, according to market factors such as inflation and fluctuating interest rates. Other parts of the dividend scale may also fluctuate, based on changes in the insurance company’s experiences, or other factors such as inflation.

Policyholders are directed by the insurance company, usually in their anniversary statement, on where to learn about policyholder disclosures.

What is the smoothing technique applied to the dividend scale?

Despite potential changes in the dividend scale, participating whole life insurance policies may offer consistent returns year over year (though, it’s important to note that dividends are not guaranteed). That’s because a smoothing technique is applied to help minimize the short-term impact of market fluctuations. It’s when changes in the investment gains or losses that are passed back to policyholders are spread over several years. This helps to manage investment risk and minimizes the effect of market volatility for policyholders.

Should I choose a life insurance company based on its DSIR?

Because the DSIR is only one component, choosing a policy based primarily on this factor won’t provide you with a complete picture of the ways in which your life insurance policy will serve your needs. The DSIR is important, but it’s only a single component among many used to determine your dividends.

Talk with your insurance advisor before deciding on a policy, so you know you’re making the right choice for you and your family. Be sure to ask your advisor about an insurance company’s:

  • Investment strategy and plan for stable, long-term growth

  • Experience and diverse areas of expertise in managing the participating account

  • Long-term commitment to the participating account as the DSIR changes over time

Interested in learning more about participating whole life insurance and if it’s right for you? Contact your insurance advisor to understand how life insurance can offer you future growth and protection.

If you’re early in your research on the different types of life insurance, getting a grasp on the basic concepts of participating whole life insurance is a good place to start. From premiums to the dividend scale interest rate, here’s a primer on policy basics, components, and how growth potential is calculated.

Key takeaways

  • Participating whole life insurance policies pool your premiums, along with those from other policyholders, into a participating account professionally managed by the investment team with an insurance provider.

  • A number of factors determine if the participating account experiences gains or losses, including operating costs, taxes, how well the investment portion of the fund performs, and more.

  • Dividends may be paid out on a policy’s anniversary, but aren’t guaranteed.

  • The dividend scale is the formula your insurance provider uses to calculate your yearly dividend payments unique to your policy.

  • The dividend scale interest rate is the interest rate used by your insurance provider to calculate the investment component of the dividend. It is not the growth rate applied to your policy.

How do dividends work with participating whole life insurance?

Any growth from a participating whole life insurance policy comes in the form of dividends, which are calculated using a formula known as the dividend scale. Before we get into how dividends work, here’s what you need to know about how the policy functions.

Participating whole life insurance pools money from policyholders (that’s potentially you) into a participating account. Those funds are professionally managed by an investment team at the insurance company with the goal of growing the investment, so the dividends can be paid out. You can use the dividends you earn in several different ways, including:

  • Toward the payment of your premiums

  • To purchase more life insurance

  • Having them paid out directly to you each year (you may be taxed on any cash you take out from your policy)

  • Having them held on deposit earning interest (you may be taxed on any cash you take out from your policy)

Dividends are paid out annually on your policy’s anniversary date, and they’re shared fairly and equitably with all policyholders using a formula called the “dividend scale.”

What makes up the participating account?

There are several factors that contribute to whether a participating account will experience a surplus of funds. They can include the following.

  • Investment returns: How well the invested funds perform

  • Expenses: What it costs to manage the account

  • Mortality (or death rate): The amount of claims that were made that year

  • Other factors: Including, but not limited to, the number of policyholders who cancelled their policy, surrendered coverage, or took out loans against their policy, and taxes

If the participating account performs differently than expected, and excess earnings or profits are generated, they’re kept within the account and eventually distributed fairly to policyholders through a change in the dividend scale. The opposite could also be true, and the account may experience unexpected losses that get passed back to policyholders. To help balance the gains against the losses, insurance companies use something called the “smoothing technique” to help reduce volatility over time, but more on that later.

What is a dividend scale?

A dividend scale is the formula or method your insurance company uses to calculate annual dividend payouts. It’s reviewed each year by the insurance company and takes into consideration factors such as the death rate among the policyholders, the expenses required to manage the account, and the fund’s investment performance.

Not all dividend payouts are the same. The calculation used to determine payouts is unique to each policyholder, based on things such as age, policy size and type, premiums paid to date, and premium payment options. Dividends are paid out fairly and equitably, based on those factors.

It’s also important to note that dividends are not guaranteed by your policy, and the amount of dividends that are paid out will change annually. But once paid out, those dividends belong to the policyholder and cannot be taken back by the insurance company.

What is a dividend scale interest rate?

The dividend scale interest rate (or DSIR) is a large part of the formula that contributes to the amount of dividends paid out to policyholders. The DSIR is applied when calculating the investment component of the dividend scale, but it’s not the growth rate applied to your policy. It can be potentially higher, or lower, than the investment returns on the participating account.

Factors beyond investment returns, including the participating account’s earnings and future expected returns, are also considered.

How often does the DSIR change?

Each year, insurance companies will approve maintaining or updating the dividend scale and the dividend scale interest rate. The dividend scale interest rate can go up or down, according to market factors such as inflation and fluctuating interest rates. Other parts of the dividend scale may also fluctuate, based on changes in the insurance company’s experiences, or other factors such as inflation.

Policyholders are directed by the insurance company, usually in their anniversary statement, on where to learn about policyholder disclosures.

What is the smoothing technique applied to the dividend scale?

Despite potential changes in the dividend scale, participating whole life insurance policies may offer consistent returns year over year (though, it’s important to note that dividends are not guaranteed). That’s because a smoothing technique is applied to help minimize the short-term impact of market fluctuations. It’s when changes in the investment gains or losses that are passed back to policyholders are spread over several years. This helps to manage investment risk and minimizes the effect of market volatility for policyholders.

Should I choose a life insurance company based on its DSIR?

Because the DSIR is only one component, choosing a policy based primarily on this factor won’t provide you with a complete picture of the ways in which your life insurance policy will serve your needs. The DSIR is important, but it’s only a single component among many used to determine your dividends.

Talk with your insurance advisor before deciding on a policy, so you know you’re making the right choice for you and your family. Be sure to ask your advisor about an insurance company’s:

  • Investment strategy and plan for stable, long-term growth

  • Experience and diverse areas of expertise in managing the participating account

  • Long-term commitment to the participating account as the DSIR changes over time

Interested in learning more about participating whole life insurance and if it’s right for you? Contact an RBC Insurance Advisor to understand how life insurance can offer you future growth and protection.

RBC Life Insurance

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